Document Management - Anywhere

Our newest offering at Printer Connection is not a printer at all.

Our PCI Solutions joint venture is seeking and presenting tools for today's market for the life of the information bound up in the legacy of the path of documents.

Or, as I wanted to say on a phone call with a vendor yesterday - "Huh? What did you just say?"

In plain words, folks are not printing nearly as much now as they did in the past, and they would like to print even less. Why? The customer preference statistics are clear with all the mobile devices (pocket computers/portals), ubiquitous email and web-enabled avenues for communication - and it's cheaper to send an email with a PDF or a web-address than a bill or statement in a letter.

Part of the promise of 'electrifying' the document is good electronic filing, recovery and re-use. Part of the solution needs to be in saving it and finding it later.

Welcome Fortis and FortisBlue from Westbrook Technologies to the product lineup available from Printer Connection and PCI Solutions.

Fortis is a powerful enterprise content management software solution that electronically captures, stores, and organizes documents, data, images, etc., thus enabling immediate and reliable access to critical information whenever and wherever it's needed. Fortis promotes efficient knowledge sharing by allowing easy retrieval, editing, annotating, and distribution of documents. Quickly obtain the decision-making information you need and provide superior service to clients, customers, and partners.

FortisBlue is a browser-based content management software solution that captures, archives, searches, annotates, retrieves and safeguards paper and electronic documents and data. It is accessible from the Internet or an intranet making it an affordable solution, of particular value for first-time users of content management.

Our blog has covered PlanetPress and PP Capture in previous entries. FortisBlue integrates with PlanetPress Capture and allows significantly powerful management of all PP documents with thin-client or mobile network of all authorized document access.

We are excited to add this strong technology to our growing list of "Print Less and Print Better" offerings.... ok, I'll say it since everyone else does --- SOLUTIONS.

For more information, contact Warren Neeley at wneeley@pciprinters.com or 817-939-5614.

Signed Documents in a FLASH

PlanetPress Capture

View more information by clicking here.

This innovation enables a customer to shorten process time, eliminate steps, and save money.

Consider companies that prints documents and require a signature. It could be bills of lading or delivery documents, sales orders or contracts, inventory or warehouse tracking forms, work orders or pick tickets.

One company could print on an impact printer with a pre-printed multi-ply “carbonless” form. When signed, they separate a copy or two to leave behind, and bring the rest back. Upon return, someone separates the sheets which are routed, perhaps scanned, and filed either manually or electronically. The form is reviewed for completeness. Any annotations or corrections are handled.

Another company may print on a laser printer, with either plain or more expensive “NCR carbonless” paper. Multiple sheets are printed, a signature is placed on the form, and the form is returned to the company for the same process.

This solution allows the printing of one sheet. That sheet has been electronically saved in the server awaiting the signature. The signature is made upon the page in ink with a special electronic pen. The x-y sweeps of the pen on that paper are saved and transmitted to the server, which inserts those graphics into the document, and creates the image of the signed document as if it had been returned and scanned!

The completed document can then immediately be emailed to destinations such as the customer, the salesman, the branch office. Processes that await the return of a signed document (such as invoicing after delivery receipt) can happen immediately. The document can flow directly and automatically into a document content management archive system.

For more information, contact Warren Neeley, GM of PCI Solutions, 866-430-6202 or WNeeley@PCIprinters.com